Privacy Policy

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1. Who we are and how to find us

thegeekconf is organized by Geekabyte. We process your personal data in accordance to the following Privacy Policy.

We are the administrator of your personal data.

You can reach out to us for information, or take advantage of your other rights that are granted to you according to RODO (GDPR). We have created a dedicated point of contact for this sole purpos – email address team@thegeekconf and phone number (+491625272364)

2. How and why we process your personal data

USAGE DATA & COOKIES

For each user we process data describing the way of website usage (these are the so-called operating data). This processing includes automatic reading of a unique identification identifying the endpoint of the telecommunications network or IT system you use (ie. your IP address), as well as the date and time of the server, information about the technical parameters of the software and the device you use (eg. whether browsing our site you use from a laptop or phone), as well as the location from which you connect to our server. This information may be used by us for market research purposes and for improving the website's performance. Data stored in server logs is not associated with specific people using the website. The server logs are only auxiliary material used to administer the site.

The legal basis for usage data processing operations is Art. 6 par. 1 pt. f) of GDRP (processing is necessary for the purposes of the legitimate interests pursued by the controller). That legitimate interest is to enable error diagnostics on the site the improvement of its quality.

Like almost every other website, we utilize cookies. Cookies are small pieces of text data stored on your device (eg. computer, phone or tablet), which may be read back by an IT system.

Cookies enable us to:

ensure proper site operation,
improve performance performance and security of the site,
make use of analytics tools.
The legal basis for this is also Art. 6 par. 1 pt. f of GDRP (processing is necessary for the purposes of the legitimate interests pursued by the controller).

Own cookies. Cookies can be divided into own and third party ones. We use own cookies in order to improve our website’s performance.

Third-party cookies. Our site, just like most others, utilizes third-party functionalities. This involves utilizing third-party cookies. Here is how it works on our website:

Analysis and stats. We use cookies for tracking website statistics, such as the number of visitors, operating system, browser type, time spend on our website, visited subpages, etc. For that we use the following tools:

Google Analytics. Data gathered using this tool are completely anonymous and do not allow to identify you. For this purpose, Google LLC cookies for Google Analytics service are used. The use of Google Analytics services involves the implementation of the tracking code provided by Google (the so-called tracking code) in the code of our website. This code is based on cookies, but may also use other tracking technologies. Detailed information about Google Analytics can be found at www.google.com/analytics

You can prevent processing of personal data in this way (block Google Analytics) by making appropriate choices on the site available here: www.tools.google.com/gaoptout

Marketing. We do not use any marketing cookies.

CONTACT FORM

Our website contains a contact form. Personal data submitted using it are processed only to be able to answer your inquiry.

The legal basis for this is therefore Art. 6 par. 1 pt. f) of GDRP (processing is necessary for the purposes of the legitimate interests pursued by the controller) or Art. 6 par. 1 pt. b) (processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;).

APPLICATION FORM

Our website also contains an application form for people applying for job positions at Geekabyte.

Our website also contains an application form for people applying for job positions at Geekabyte.

3. Which data is subject to processing

We process the following personal data items:

USAGE DATA & COOKIES
IP address,
server date & time,
location of end device used for accessing the website,
technical parameters of user’s device and software,
device interface language,
UTM tags, determining user’s network origin location,
online identifiers, including cookie identifiers, Internet protocol addresses, device identifiers (for cookie utilization).

CONTACT FORM
first name, surname,
email address.

4. Who we disclose your personal data to

We entrust the processing of personal data to the following entities:

Vercel Inc., 340 S Lemon Ave #4133, Walnut, CA 91789, USA – dedicated web hosting services. Your personal data is stored on secure servers managed by Vercel, with data centers located in multiple regions around the world. We use encrypted connections to access these servers.

TYPEFORM S.L., Carrer Bac de Roda, 163, 08018 Barcelona, Spain – maintaining the contact and application form.

Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland – server data storage, email server. We use Google for our email services as well as cloud data storage (Gsuite), as well as for analytics and stats (Google Analytics).

Some of the operations described above involve transmission of your personal data to the so-called third countries (outside the European Economic Area), where the GDPR is not applicable. However, this always happens on the basis of legal instruments provided for in GDPR, guaranteeing adequate protection of your rights and freedoms. Detailed information in this regard can be found in privacy policies posted by suppliers on their websites. If you like, we would provide you with a list of useful links (email us for this purpose at the following address team@thegeekconf.com).

5. How long your personal data will be kept and maintained

We will process your personal (usage) data for 26 months. The data we collect from you is stored anonymously.

We will process your personal (usage) data for 26 months. The data we collect from you is stored anonymously.

We do not store the data from the contact form for longer than necessary to respond to you and keep in touch with you (if you wish so).

6. How you can take advantage of your rights

We make every effort for you to be satisfied with our cooperation. Please do remember, that you have numerous rights and privileges which enable you to influence our way of processing your data. In some cases it is possible to prevent us from processing your data whatsoever. These would be as follows:

the right to access your personal data (regulated by Art. 15 of GDPR)
the right to correct your data (regulated by art. 16 of GDPR)
the right to have your data erased (regulated by Art. 17 of GDPR)
the right to limit processing of your data (regulated by Art. 18 of GDPR)
the right to raise objection against processing of your data (regulated by Art. 21 of GDPR)
the right to have your data transferred to another administrator (regulated by Art. 20 of GDPR)

7. A formal complaint to supervisory authorities

According to Art. 77 of GDPR, you have the right to file a complaint with a supervisory authority, particularly in the member country of your residence, place of work, or where the alleged violation of GDPR-regulated data processing rules has occurred. In Germany, the supervisory authority is the Federal Commissioner for Data Protection and Freedom of Information (BfDI). A complaint can be filed by traditional mail to the following address: Graurheindorfer Str. 153, 53117 Bonn, Germany, or by email: poststelle@bfdi.bund.de. You can also obtain more detailed information (including current phone numbers) at the following web address: https://www.bfdi.bund.de/.

8. Is submitting personal data necessary to conclude contract with us

The data is not collected in order to conclude a contract.

9. How your personal data gets obtained

We obtain your personal data from you. However, it might also happen in an automated way.

10. Automated processing and profiling

Exploitation data and data related to the use of cookies are processed by automated means (not subject to data profiling as understood by GDPR). The remaining personal data are not processed in this way.

EVENT

Processing of personal data of event participants

1. Who we are and how to find us

thegeekconf is organized by Geekabyte. We process your personal data in accordance to the following Privacy Policy.

We are the administrator of your personal data.

You can reach out to us for information, or take advantage of your other rights that are granted to you according to RODO (GDPR). We have created a dedicated point of contact for this sole purpose – email address team@thegeekconf.com and phone number (+491625272364)

2. Why we process your personal data

We process your personal data in order to ensure your participation in the event held by us.

The legal basis for processing your data is therefore Art 6. par. 1 pt. f) of GDPR (processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party).

3. Which data is subject to processing

We process the following personal data items:

first name(s) and surname,
email address,
university/school and year,
dietary and (sometimes) other preferences regarding the elements of our event,
any other personal data provided by you in the registration form for the event.

4. Who we disclose your personal data to

We process personal data in an IT system partially based on cloud computing solutions belonging to external providers. This applies to email hosting, server hosting, well as application software. Whenever such processing involves transferring your data outside EEA (Where GDPR laws do not apply), it is done in accordance with legal instruments provided for by GDPR, ensuring adequate protection of your rights and freedoms. Detailed information on this subject you can find in privacy policies posted by suppliers on their websites. If you wish, you can obtain a set of useful links from us.

5. How long your personal data will be kept and maintained

Your personal data will be processed not longer than it is necessary for ensuring your safe and uninterrupted participation in the event. If you wish to stay in touch with us longer, please let us know.

6. How you can take advantage of your rights

We make every effort for you to be satisfied with our cooperation. Please do remember, that you have numerous rights and privileges which enable you to influence our way of processing your data. In some cases it is possible to prevent us from processing your data whatsoever. These would be as follows:

the right to access your personal data (regulated by Art. 15 of GDPR)
the right to correct your data (regulated by art. 16 of GDPR)
the right to have your data erased (regulated by Art. 17 of GDPR)
the right to limit processing of your data (regulated by Art. 18 of GDPR)
the right to raise objection against processing of your data (regulated by Art. 21 of GDPR)
the right to have your data transferred to another administrator (regulated by Art. 20 of GDPR)

7. A formal complaint to supervisory authorities

According to Art. 77 of GDPR, you have the right to file a complaint with a supervisory authority, particularly in the member country of your residence, place of work, or where the alleged violation of GDPR-regulated data processing rules has occurred. In Germany, the supervisory authority is the Federal Commissioner for Data Protection and Freedom of Information (BfDI). A complaint can be filed by traditional mail to the following address: Graurheindorfer Str. 153, 53117 Bonn, Germany, or by email: poststelle@bfdi.bund.de. You can also obtain more detailed information (including current phone numbers) at the following web address: https://www.bfdi.bund.de/.

8. Is submitting personal data necessary to conclude contract with us

The data is not collected in order to conclude a contract.

9. How your personal data gets obtained

We obtain your personal data from you.

10. Automated processing and profiling

We do not process your data in an automated way and we do not conduct data profiling as understood by GDPR.